Complete the Module Acticities in the learner packet.
1. Save a copy of the complete document named letter.doc and place in your TA_Module folder (portfolio).
2. Share one new word processing skill with another teacher at your school.
Response in Journal:
Read the article "Recording Student Ideas and Ongoing Discussions" by Rose Reissman from Learning and Leading with Technology, March, 1997 pp. 22-23. Please answer the questions and include your responses in your portfolio journal.
1. What are the pros and cons for the strategy discussed in this article?
2. Describe how you could use this strategy in your classroom.
3. What are some other ways you could use word processing as a teaching tool in your classroom?
Applied Example:
Create a document that will be beneficial to you in your teaching assignment. This could be a parent letter, a Student Code of Conduct, a field trip information letter, a study sheet, etc. This document should meet the following criteria:
The font should be something besides Times New Roman.
The size should be larger than 12.
There should be no capitalization, spacing, or spelling mistakes.
Sometimes in your document should appear in bold.
Something in your document should appear in italics.
Something in your document should be underlined.
Perform a Spelling Check on your document.
Save your document to your disc.
Create a second document and copy everything from the first document to the second
Change the font size and style of the second document so that it fills the entire page.
Save the second document with a new name.
Print both documents.
*
Word Processing 1
This module is to introduce word processing skills using Microsoft Word. Begin by opening the program. If an icon for Word appears on the desktop, then double click on the icon to start Word. If there is no icon, then
• Click on the Start button on the Taskbar
• Highlight Programs
• Click on Microsoft Word
1. Look at the diagram on the next page to locate the following areas of the Word screen.
• Locate the Title bar. This displays the name of the document. Until you have saved your work the default is always Document 1.
• Locate the Menu bar. Clicking on the various words will open up a window with various options. Use View/Toolbars and find the Standard Toolbar. This contains buttons for performing the most commmonly used tasks.
Locate the Formatting Toolbar. Most of your font options are located here.
• Look at the Ruler. This shows the placement of indents, margins, and tabs.
• Find the Text Area. This is the area in which your text will appear.
• Find both the horizontal and vertical Scroll Bars. You can click on the arrows in the bats to move any direction in the document.
• Locate the Status Bar. The status bar shows the position of the insertion point within the document and displays information about the task you are performing.
• If the Office Assistant is not showing you can open it by pressing the F1 button, or by clicking on the Help Menu and going down to Show Office Assistant. To close the Office Assistant right click on it and select Hide.
Creating a New Document
You will create a new document. We will name it, save it, and learn how to retrieve it. Take the following steps to create a new document.
• Click on File, New, or the New icon on the toolbar.
• Type in the following letter. Please type it just as it is written, mistakes and all. We will learn how to edit the mistakes later in the module.
¤ DO NOT press enter at the end of a line. Word processors have a feature called Word Wrap which automatically brings your cursor to a new row when it determines that there is not enough room. By pressing enter, you will be telling the computer to always begin a new row at that point. Only press enter when you definitely want to begin a new row, such as beginning a new paragraph, skipping lines, etc.
¤ Use the tab key to indent your paragraphs and to move your cursor to the proper location for the closing of your letter.
>
Dear Parent,
Let me introduce myself. My name is Mr. Ben Gay and I will be your child's teacher this year. I am looking forward to a very productive school year. I have been in the teaching profession now for 15 years, and I anticipate each and every year with great excitement!
this year we will be covering many different topics. we willneed parental help to be able to fulfill many of our objectives. I know you will be very supportive throughout the year. Aninvolvedparent develops aninvolved and successfulstudent.
Attatched you will find a schedule of our activities and a sign-up form. Please look over the dates and let me know which activities you would like to help us with.
Sincerely, Mr. Gay
saving, retrieving, and renaming a document
Saving, Retrieving, and Renaming a Document
•Now we need to save this document. To do this, click File, Save As. A dialog box will open up asking you to fill in some important information. It will probably try to name your document "Dear Parent". You need to name your document practice. Since "Dear Parent" is selected (in blue), all you need to do is type the filename, practice. Notice the Save In box at the top. It tell syou where it will sace the document. Usually, this will say My Documents, but your computer may be set up differently. We would like to save the document to your documents. Click on the drop down arrow in the Save In box, scroll until you see My Documents folder. If you are satisfied with the saving location and the filename, click Save.
screen_shot-_save_as.jpg
let's practice closing and opening a document. there are several ways to close a document. the quickest way is to click on the X in the upper right hand corner. you can also click on file, close. in either case, if you have made and changes since youllst saved you djocument, the program will ask you if you would like to save it before you exit. this is a nice feature!!!
retrive your document named practice.doc. there are two ways to retrieve a document.
>one way to retrieve a document is to click on file , then open.
>another way is to click on the icon for the file folder in the stndard toolbar
.
screen_shot-_open.jpg
either step will lead you to the open dialoge box. at this point, you must determine where the file resides.
screen_shot-_finding_practice.jpg
click on the down arrow in the "look in" box to see your options. teh file you are going to work with is located in your TA_Modules folder.
click on the icon for TA_Modules:
click on the name practice located in the text box.
click open at the bottom of the dialoge box.
>> before you begin editing an inportant document, it's a good idea to make a copy of it. this way, you won't inadvertently destroy your information on your orininal copy. let's practice renaming a document so that you will know how to do this DO NOT JUST CLICK ON SAVE OF THE SAVE ICON, until you remane it because this would save it directly back to hte original. to accomplish this task:
>click file
click save as
type the new file name, letter , in the file name box.
check the save in box to determine that youare saving to the right drive and folder location. again, save it to your TA_Modules folder.
click save
hereafter, you can periodically save your workby clicking on save icon on standard toolbar.
screen_shot_-_save.jpg
>>
>
editing a document
now, we will begin working on basic text editing skills. the first thing you will do is click on the hide/show icon. this is shown as the paragraph marker on the standard toolbar.
screen_shot_-_showhide.jpg
by choosing this icon you will be able to veim all characters which will show spacing, tabs, and enter commands. you can turn off this feature by clicking again on the show/ hide icon. (these characters will not print even if showing on your screen)
notice the blinking line in the text screen. this cursor, which shows where text will appear as you type. this cursor can be moved around in the document in various ways using both the keyboard and the mouse.
observe the mouse as you move it around the screen. when it is placed over the toolbars or ruler it will become an arrow. when placed over the text box it becomes an I-beam. you can move the insertion point to any place in the document by clicking your mouse when it's an I-beam.
there are many ways to move the cursor using the keyboard. look at the following table to famililarize yourself with these methods. try to use each of the methods listed in the table to move around in the document.
arrow keys
moves the cursor up, down, right or left
|| home keys ||= moves the cursor to beginning of the row ||
|| end keys ||= moves the cursor to the end of the row ||
|| page up ||= moves the cursor up in a document one screen at a time. ||
|| Page Down ||= Moves the cursor down the document one screen at a time ||
|| Control + Home ||= ||
|| Control + End ||= ||
notice the blinking line in the text screen. this cursor, which shows where text will appear as you type. this cursor can be moved around in the document in various ways using both the keyboard and the mouse.
observe the mouse as you move it around the screen. when it is placed over the toolbars or ruler it will become an arrow. when placed over the text box it becomes an I-beam. you can move the insertion point to any place in the document by clicking your mouse when it's an I-beam.
there are many ways to move the cursor using the keyboard. look at the following table to famililarize yourself with these methods. try to use each of the methods listed in the table to move around in the document.
arrow keys
moves the cursor up, down, right or left
home keys
moves the cursor to beginning of the row
end keys
moves the cursor to the end of the row
page up
moves the cursor up in a document one screen at a time.
Page Down
Moves the cursor down the document one screen at a time
Control + Home
Moves the cursor to the starting point of the document
Control + End
Moves the cursor to the end of the existing document
Assignment 1
1. Add the words "take a moment to" to the first sentence to make is say "Let me take a moment to introduce myself."
2. In the second paragraph correct the capitalization mistakes to the first two sentences.
3. In the second paragraph correct the spacing mistakes in the last sentence.
4. Add the following sentence to the last paragraph "Thank you, in advance for your support and encouragement."
In order to make a change to text that is already on the page, you m ust highlihgt it. There are many ways to highlihght in a document. Each ways has its advantages. As you become more proficien, you will probably find your own personal favorites! Table 2 lists variosu ways to highlight text and the resulsts of each method.
action
description
effect
darg
Press the left mouse button and hold it down while you move the mous. you can drag to the left or right, up or down
You can highlight a letter, a word, o ahrase, a sentence ot a whole document using this method.
click
Press and let go of the left mouse buttonwhile the cursor is an arrom to the left of the row of text. the arrow should be pointing TO the text.
This wil highlight a whole row of text. you can also drag down while the cursor is an arrow and highlight additional rows of text.
double -click
Click twice rapidly while the I-beam located somewhere in a word.
This will highlight the entire word
triple -click
Click three times rapidly while the I-beam located somewhere in the word.
This will highlight the entire paragraph.
control + click
Move the mouse to the left side of the screen so that the cursor is an arrow hold down the control key and click the mouse one time.
This wil highlight an entier document, no matter how long it is.
Assignment 2
1. Practice the highlighting methods outlined in Table 2.
2. Highlight "Mt. Ben Gay" in the first paragraph and change it to your name.
3. Change the name at the end of the letter to your name.
4. Highlight the word "covering" in the second paragraph and change it to "studying".
5. Highlight the word "help" in the second paragraph and change it to "assistance".
6. Highlight the word "fulfill" in the second paragraph and change it to "accomplish".
One of the wonderful features of the word processor is that you can change the style and size of the text in your document. Earlier, you learned where the font style and the font size tools were located on your formatting toolbar. You will use your choice of highlighting methods to make some changes to your document. Remember, you must first highlight the text to make a change.
NOTE: one very useful tool is the Undo option under the Edit menu. If you make a change that you do not want, Click Edit, Undo. It will return your document to its precious settings. This feature can undo typing, moving, pasting, formatting, etc.
Assignment 3
1. Highlight the entire document and change the font style to something you like. With the entire document highlighted, change the font size several times. Notice that the smaller the number, the smaller the size. Change it to size 14.
2. Change the signature to a style that more closely resembles handwriting. Adjust the size if necessary.
Cutting, Copying, and Pasting Text
Text can easily be moved to a new location in your document without retyping the information. There are two ways to do this.
One way is to highlight the information and simply drag it to the nw locatoin. To drag it:
Highlight the text you want to move.
Put your cursor on the highlighted text, hold down the left mouse button, and drag the insertion point to the locatoin where you want the text to appear. When you have the insertoin point in the correct location, let go of the mouse button.
The second way to do this is to:
Highlight the text you want to move.
"Cut" it by either clicking Edit, Cut, or by pressing the Control key and the letter X on your keyboard at the same time, or by clicking on the scissors icon on the toolbar. Each of these will erase that text from the document and put it on the clipboard to past it somewhere later.
The same information can be pasted over and over until the text is "cut" and placed on the clipboard. To paste it in the new location:
Put your insertion point where you want the text to appear. You can then either click on Edit, Paste of press Control and the letter V at the same time, or click the paste button on the toolbar.
Text can also be copied to another locatoin. Copying text does not erase it from the first location. There are many ways to copy text. One way is to click Edit, Copy. Remember, you must first highlight the text you wish to copy. Another way is to highlight the text, and press Control & C. The third way is to highlight the text, and click on the Copy button on the standard toolbar.
Text can also be copied to another locatoin. Copying text does not erase it from the first location. There are many ways to copy text. One way is to click Edit, Copy. Remember, you must first highlight the text you wish to copy. Another way is to highlight the text, and press Control & C. The third way is to highlight the text, and click on the Copy button on the standard toolbar.
Pasting is the same procedure learned in the previous step.
Assignment 4
1. Highlight the first sentence of the letter. Drag that sentence to several new locations.
2. Use the cut and paste command to put that first sentence back to where it belongs.
3. Highlight the entire document. Copy it and paste it to your blank document. Remember, you can highlight an entire document by using the control + click command. Once it is copied to the clipboard, switch documetns by clicking on the Window menu and choosing your other document. Put your cursor where you want to paste your text, and then paste it! Try copying and pasting the words and sentences to your junk.doc documetn aslso. It doesn't matter how that one looks, because it is just a test document that will not be saved.
Formatting Text
Located on the formatting toolbar are three buttons that are often used to make a word or words stand out. They are the BOLD button, the ITALICS button, and the UNDERLINE button.
To use them, simply:
Highlight the text you want to affect, and click on the button
To remove the formatting, highlight the text and click on the button again
GO toyour letter document (practice.doc) and choose some words to bold, italicize, and underline.
Checking Spelling and Grammar
Another editing option you should always use is the Spelling and Grammar checker. The Spelling and Grammar checker will compare the words in your document to a built in dictionary. When it finds a word that it does not recognize, it will alert you. There are several ways to begin the Spelling and Grammar Checker.Ine way is to click on the spelling and grammar checker icon in the standard toolbar.
Another way to access the Spelling and Grammar checker is to click Tools, then the Spelling and Grammar option. Before beginning this procedure, you should move the cursor to the beginning of the document. There are several options you have within the Spelling and Grammar Checker.
WORD PROCESSING 1
module 1
- Product from Module:
- Complete the Module Acticities in the learner packet.
- 1. Save a copy of the complete document named letter.doc and place in your TA_Module folder (portfolio).
- 2. Share one new word processing skill with another teacher at your school.
- Response in Journal:
- Read the article "Recording Student Ideas and Ongoing Discussions" by Rose Reissman from Learning and Leading with Technology, March, 1997 pp. 22-23. Please answer the questions and include your responses in your portfolio journal.
- 1. What are the pros and cons for the strategy discussed in this article?
- 2. Describe how you could use this strategy in your classroom.
- 3. What are some other ways you could use word processing as a teaching tool in your classroom?
- Applied Example:
- Create a document that will be beneficial to you in your teaching assignment. This could be a parent letter, a Student Code of Conduct, a field trip information letter, a study sheet, etc. This document should meet the following criteria:
- The font should be something besides Times New Roman.
- The size should be larger than 12.
- There should be no capitalization, spacing, or spelling mistakes.
- Sometimes in your document should appear in bold.
- Something in your document should appear in italics.
- Something in your document should be underlined.
- Perform a Spelling Check on your document.
- Save your document to your disc.
- Create a second document and copy everything from the first document to the second
- Change the font size and style of the second document so that it fills the entire page.
- Save the second document with a new name.
- Print both documents.
*Word Processing 1
Creating a New Document
- You will create a new document. We will name it, save it, and learn how to retrieve it. Take the following steps to create a new document.
- • Click on File, New, or the New icon on the toolbar.
- • Type in the following letter. Please type it just as it is written, mistakes and all. We will learn how to edit the mistakes later in the module.
- ¤ DO NOT press enter at the end of a line. Word processors have a feature called Word Wrap which automatically brings your cursor to a new row when it determines that there is not enough room. By pressing enter, you will be telling the computer to always begin a new row at that point. Only press enter when you definitely want to begin a new row, such as beginning a new paragraph, skipping lines, etc.
- ¤ Use the tab key to indent your paragraphs and to move your cursor to the proper location for the closing of your letter.
>Dear Parent,
- Let me introduce myself. My name is Mr. Ben Gay and I will be your child's teacher this year. I am looking forward to a very productive school year. I have been in the teaching profession now for 15 years, and I anticipate each and every year with great excitement!
- this year we will be covering many different topics. we willneed parental help to be able to fulfill many of our objectives. I know you will be very supportive throughout the year. Aninvolvedparent develops aninvolved and successfulstudent.
- Attatched you will find a schedule of our activities and a sign-up form. Please look over the dates and let me know which activities you would like to help us with.
Sincerely, Mr. Gaysaving, retrieving, and renaming a document
- Saving, Retrieving, and Renaming a Document
- •Now we need to save this document. To do this, click File, Save As. A dialog box will open up asking you to fill in some important information. It will probably try to name your document "Dear Parent". You need to name your document practice. Since "Dear Parent" is selected (in blue), all you need to do is type the filename, practice. Notice the Save In box at the top. It tell syou where it will sace the document. Usually, this will say My Documents, but your computer may be set up differently. We would like to save the document to your documents. Click on the drop down arrow in the Save In box, scroll until you see My Documents folder. If you are satisfied with the saving location and the filename, click Save.
screen_shot-_save_as.jpg
let's practice closing and opening a document. there are several ways to close a document. the quickest way is to click on the X in the upper right hand corner. you can also click on file, close. in either case, if you have made and changes since youllst saved you djocument, the program will ask you if you would like to save it before you exit. this is a nice feature!!!
- retrive your document named practice.doc. there are two ways to retrieve a document.
- >one way to retrieve a document is to click on file , then open.
- >another way is to click on the icon for the file folder in the stndard toolbar
- .
screen_shot-_open.jpg
- either step will lead you to the open dialoge box. at this point, you must determine where the file resides.
screen_shot-_finding_practice.jpg
- click on the down arrow in the "look in" box to see your options. teh file you are going to work with is located in your TA_Modules folder.
- click on the icon for TA_Modules:
- click on the name practice located in the text box.
- click open at the bottom of the dialoge box.
- >> before you begin editing an inportant document, it's a good idea to make a copy of it. this way, you won't inadvertently destroy your information on your orininal copy. let's practice renaming a document so that you will know how to do this DO NOT JUST CLICK ON SAVE OF THE SAVE ICON, until you remane it because this would save it directly back to hte original. to accomplish this task:
- >click file
- click save as
- type the new file name, letter , in the file name box.
- check the save in box to determine that youare saving to the right drive and folder location. again, save it to your TA_Modules folder.
- click save
- hereafter, you can periodically save your workby clicking on save icon on standard toolbar.
screen_shot_-_save.jpg
- >>
>editing a document
- now, we will begin working on basic text editing skills. the first thing you will do is click on the hide/show icon. this is shown as the paragraph marker on the standard toolbar.
screen_shot_-_showhide.jpg
- by choosing this icon you will be able to veim all characters which will show spacing, tabs, and enter commands. you can turn off this feature by clicking again on the show/ hide icon. (these characters will not print even if showing on your screen)
notice the blinking line in the text screen. this cursor, which shows where text will appear as you type. this cursor can be moved around in the document in various ways using both the keyboard and the mouse.observe the mouse as you move it around the screen. when it is placed over the toolbars or ruler it will become an arrow. when placed over the text box it becomes an I-beam. you can move the insertion point to any place in the document by clicking your mouse when it's an I-beam.
- notice the blinking line in the text screen. this cursor, which shows where text will appear as you type. this cursor can be moved around in the document in various ways using both the keyboard and the mouse.
observe the mouse as you move it around the screen. when it is placed over the toolbars or ruler it will become an arrow. when placed over the text box it becomes an I-beam. you can move the insertion point to any place in the document by clicking your mouse when it's an I-beam.Assignment 1
1. Add the words "take a moment to" to the first sentence to make is say "Let me take a moment to introduce myself."2. In the second paragraph correct the capitalization mistakes to the first two sentences.
3. In the second paragraph correct the spacing mistakes in the last sentence.
4. Add the following sentence to the last paragraph "Thank you, in advance for your support and encouragement."
In order to make a change to text that is already on the page, you m ust highlihgt it. There are many ways to highlihght in a document. Each ways has its advantages. As you become more proficien, you will probably find your own personal favorites! Table 2 lists variosu ways to highlight text and the resulsts of each method.
Assignment 2
1. Practice the highlighting methods outlined in Table 2.
2. Highlight "Mt. Ben Gay" in the first paragraph and change it to your name.
3. Change the name at the end of the letter to your name.
4. Highlight the word "covering" in the second paragraph and change it to "studying".
5. Highlight the word "help" in the second paragraph and change it to "assistance".
6. Highlight the word "fulfill" in the second paragraph and change it to "accomplish".
One of the wonderful features of the word processor is that you can change the style and size of the text in your document. Earlier, you learned where the font style and the font size tools were located on your formatting toolbar. You will use your choice of highlighting methods to make some changes to your document. Remember, you must first highlight the text to make a change.
NOTE: one very useful tool is the Undo option under the Edit menu. If you make a change that you do not want, Click Edit, Undo. It will return your document to its precious settings. This feature can undo typing, moving, pasting, formatting, etc.
Assignment 3
1. Highlight the entire document and change the font style to something you like. With the entire document highlighted, change the font size several times. Notice that the smaller the number, the smaller the size. Change it to size 14.
2. Change the signature to a style that more closely resembles handwriting. Adjust the size if necessary.
Cutting, Copying, and Pasting Text
Text can easily be moved to a new location in your document without retyping the information. There are two ways to do this.
One way is to highlight the information and simply drag it to the nw locatoin. To drag it:
Highlight the text you want to move.
Put your cursor on the highlighted text, hold down the left mouse button, and drag the insertion point to the locatoin where you want the text to appear. When you have the insertoin point in the correct location, let go of the mouse button.
The second way to do this is to:
Highlight the text you want to move.
"Cut" it by either clicking Edit, Cut, or by pressing the Control key and the letter X on your keyboard at the same time, or by clicking on the scissors icon on the toolbar. Each of these will erase that text from the document and put it on the clipboard to past it somewhere later.
The same information can be pasted over and over until the text is "cut" and placed on the clipboard. To paste it in the new location:
Put your insertion point where you want the text to appear. You can then either click on Edit, Paste of press Control and the letter V at the same time, or click the paste button on the toolbar.
Text can also be copied to another locatoin. Copying text does not erase it from the first location. There are many ways to copy text. One way is to click Edit, Copy. Remember, you must first highlight the text you wish to copy. Another way is to highlight the text, and press Control & C. The third way is to highlight the text, and click on the Copy button on the standard toolbar.
Text can also be copied to another locatoin. Copying text does not erase it from the first location. There are many ways to copy text. One way is to click Edit, Copy. Remember, you must first highlight the text you wish to copy. Another way is to highlight the text, and press Control & C. The third way is to highlight the text, and click on the Copy button on the standard toolbar.
Pasting is the same procedure learned in the previous step.
Assignment 4
1. Highlight the first sentence of the letter. Drag that sentence to several new locations.
2. Use the cut and paste command to put that first sentence back to where it belongs.
3. Highlight the entire document. Copy it and paste it to your blank document. Remember, you can highlight an entire document by using the control + click command. Once it is copied to the clipboard, switch documetns by clicking on the Window menu and choosing your other document. Put your cursor where you want to paste your text, and then paste it! Try copying and pasting the words and sentences to your junk.doc documetn aslso. It doesn't matter how that one looks, because it is just a test document that will not be saved.
Formatting Text
Located on the formatting toolbar are three buttons that are often used to make a word or words stand out. They are the BOLD button, the ITALICS button, and the UNDERLINE button.To use them, simply:
Highlight the text you want to affect, and click on the button
To remove the formatting, highlight the text and click on the button again
GO toyour letter document (practice.doc) and choose some words to bold, italicize, and underline.
Checking Spelling and Grammar
Another editing option you should always use is the Spelling and Grammar checker. The Spelling and Grammar checker will compare the words in your document to a built in dictionary. When it finds a word that it does not recognize, it will alert you. There are several ways to begin the Spelling and Grammar Checker.Ine way is to click on the spelling and grammar checker icon in the standard toolbar.Another way to access the Spelling and Grammar checker is to click Tools, then the Spelling and Grammar option. Before beginning this procedure, you should move the cursor to the beginning of the document. There are several options you have within the Spelling and Grammar Checker.